Settlement Vouchers

1.0 Purpose

Purpose of this transactions page is to list all the payments which are processed by the Finance department and need to be acknowledged by the transporter/hauler/vendor for the customer orders deliveries.

1.1 Who can Perform this?

1. Transporter
2. Transporter Manager
3. MRS Admin
4. Customer Care team

1.2 Navigation Path

Path:- Finance > Settlement Voucher

1.3 Listing Screen

Below are the screen details:-

• Finas Voucher code is the unique alpha numeric code assigned to each transaction that takes place in the finas system.
• Vendor is the name of transporter/vendor who has delivered the order to the customer.
• Purchase Voucher is the entry of sales transaction happening between the company and vendor/supplier.
• Amount is the of payment done to the transporter/vendor against the services rendered.
• Voucher Date is the day when the payment was processed by the finance department team.
• Status is the transaction status for the payment done either it is confirmed, pending or dispute.
• Action is where user can submit the payment received confirmation and download the bank payment receipt in PDF format.

1.4 Search, Refresh & Filters

Search Panel:-

1.5 Settlement Voucher Summary

Below are the screen details:-

• Finas Voucher code is the unique alpha numeric code assigned to each transaction that takes place in the finas system.
• Vendor is the name of transporter company who has delivered the order to the customer.
• Purchase Voucher is the entry of sales transaction happening between the company and vendor/supplier.
• Amount is the amount of payment done to the vendor/supplier against the services rendered.
• Acknowledgement/Remarks submitted by the user while acceptance.

View Notes (if available): Option to Add notes by clicking on Add notes or Reminders button.

Add Notes: Notes can be added by adding “Remark” and uploading remark Documents.

• Add Reminders: Reminder Notes can be added by adding “Remark”, Remind Date and uploading remark Documents

• View recent activities

1.6 Payment(PEF) Acknowledgement

Below are the screen details:-

• Status needs to be selected either confirmed or dispute.
• Remarks will be mandatory if user selects dispute option. For confirmed option remarks will be mandatory.
• Attachments are the reference documents user can attach while submitting. It accepts file formats like png, jpg, jpeg, pdf, xls, xlsx, csv with max file size 2 MB.
• Save button will submit the entered details.
• Discard will redirect user to the listing page.

1.7 Payment Acknowledged Screen

Once Payment is acknowledged it will be marked with green tick at the top right corner of page with acknowledged PDF file download option.

1.7.1 Notes & Activities

NOTE: This is common section for all modules.