Throughput Transactions
1.0 Purpose
The main purpose of this module is to enable the administrator to manage all the throughput transactions which are the products coming under the vessels and storage is done at the terminal tank farms. Admin will have access to add the new throughput request on behalf of product owner.
1.1 Navigation Path
Path : Transactions > Throughput Transactions
Who Can See:
1. Product Owner
2. Product Owner – Operations
3. MRS Admin
4. Terminal Admin
5. Terminal Manager
6. Loading Master
7. Shipping Agency Owner
8. Shipping Agent
2.0 Listing Screen
Who Can See:
1. Product Owner
2. Product Owner – Operations
3. MRS Admin
4. Terminal Admin
5. Terminal Manager
6. Loading Master
7. Shipping Agency Owner
8. Shipping Agent
In listing it shows all the previous throughput transactions which are processed for the logged in service provider company. Admin will have an option to add new throughput transaction. Admin can filter the required throughput by providing the filter criteria. Admin can perform the multiple operations on the throughput transaction based on the status of the throughput.
User can see the throughputs transactions listing in the grid view and the table view. User can switch the view by using the Change View option in the listing page.
User can sort the throughput transactions using sort options.
User can also filter the throughput transactions using the filter option in table view and also user can use the left panel filter.
3.0 Request Throughput
By clicking on the request throughput button user will redirects to the the request throughput form to submit the throughput request. MRS Admin can submit the throughput request by filling the following information in request throughput form.
- Supplier
- Terminal
- Vessel Name
- Arrival Draft – It is a value in meters and this is useful to know depth at the terminal required
- Product Grade
- Quantity
- Density
- Laycan – It is a date range where the jetty can be occupied
Who Can Perform?
1. Product Owner
2. Product Owner – Operations
3. MRS Admin
Once user submits the request throughput form, user will redirects to the throughput request detail page. In general the throughput request is created by the product owner.
4.0 Confirm/Decline Throughput
Once throughput request is generated by the product owner then the Terminal manager/Terminal admin/MRS Admin should confirm or decline the throughput request.
Who Can Perform?
1. Terminal Manager
2. Terminal Admin
3. MRS Admin
5.0 Schedule Meeting
Once the throughput request is accepted then the MRS Admin/Terminal Manager/Terminal Admin can schedule the meeting for the throughput request. If the throughput request is declined then that throughput request is closed at the moment.
Who Can Perform?
1. Terminal Manager
2. Terminal Admin
3. MRS Admin
6.0 Contract Accept/Reject
Once the meeting is scheduled then an email will be sent to the meeting attendees with the details. On the meeting day attendees will discuss and decide whether is contract is accepted or rejected. It will have the options in the throughput request listing as well as the detail pages. MRS Admin/Terminal Admin/Terminal Manager can take the action to accept/reject the contract. While accepting the contract user need to input the following details.
- Jetty Rate
- Jetty Demurrage Rate
- Storage Rate
- Laytime
- Jetty Lumpsum
- Storage Lumpsum
- Signed Contract
- Remarks
Who Can Perform?
1. Terminal Manager
2. Terminal Admin
3. MRS Admin
If the contract is accepted then proforma invoices will be generated to display the estimated amount for the jetty and storage. After accepting the contract, user can update the contract details whenever required. This can be done by the MRS Admin.
7.0 Vessel Nomination By Product Owner
After accepting the contract product owner needs to nominate the vessel to know in which vessel the product is coming to the terminal/tank farm. If the contract is rejected then that moment can consider that the throughput is closed.
Who Can Perform?
1. Product Owner
2. Product Owner – Operations
3. Terminal Manager
4. Terminal Admin
5. MRS Admin
7.1 Accept/Decline Vessel
Once the product owner nominates the vessel then the MRS Admin/Terminal Admin/Terminal Manager can accept/decline the nominated vessel by verifying the Q88 form which is submitted while nominating the vessel.
Who Can Perform?
1. Terminal Manager
2. Terminal Admin
3. MRS Admin
If the vessel nomination is accepted by the MRS Admin/Terminal Admin/Terminal Manager then they have to assign the laycan. If the vessel nomination is rejected then the product owner needs to re-nominate the vessel and again it goes for the approval to the MRS Admin/Terminal Admin/Terminal Manager
8.0 Assign Laycan
In assign laycan popup, user will select the jetty and the laycan start and the end dates. Once the laycan is assigned then user can update the laycan anytime before the discharge.
Who Can Perform?
1. Terminal Manager
2. Terminal Admin
3. MRS Admin
9.0 Shipping Agency Nomination
After laycan assignment product owner need to select the shipping agency, shipping agent and the inspection companies. If the product owner is not aware by the shipping agents then shipping agency owner also can nominate the shipping agents from shipping agency owner login. Product owner can also only nominate the shipping agency and later that user can nominate the shipping agent and inspection companies.
Who Can Perform?
1. Product Owner
2. Product Owner – Operations
3. MRS Admin
Once the product owner nominates the shipping agency then this throughput request can be seen by the shipping agency owner.
9.1 Shipping Agent Nomination
Product owner or the shipping agency owner can nominate the shipping agents.
Who Can Perform?
1. Product Owner
2. Product Owner – Operations
3. MRS Admin
4. Shipping Agency Owner
Who Can Perform Inspection Company Nomination?
1. Product Owner
2. Product Owner – Operations
3. MRS Admin
10.0 Discharge Activities
After nomination of the shipping agency, shipping agents and the inspection companies then shipping agent and the loading master will upload the necessary pre-discharge and post dis-charge activities. Once they upload the necessary documents then the Terminal Manager/Terminal Admin/MRS Admin will verify and accept/decline the uploaded discharge activities. If the discharge activity is rejected then shipping agent/loading master need to upload the same activity related updated documents.
Who Can Perform?
1. Shipping Agency Owner
2. Shipping Agent
3. MRS Admin
4. Terminal Admin
5. Terminal Manager
6. Loading Master
10.1 Accept/Decline Discharge Activity
Once the shipping agent/loading master uploaded the documents which are required for the discharge activity then Terminal Manager/Terminal Admin/MRS Admin should able to accept/reject the discharge activity.
Who Can Perform?
1. MRS Admin
2. Terminal Admin
3. Terminal Manager
If the discharge activity operations are performing by the Terminal Manager/Terminal Admin/MRS Admin then there is no accept/decline for the discharge activity.
To complete the discharge activities, throughput request must have the cargo insurance document and the inspection company details. Otherwise user can not go beyond the “MRS Ship/Shore Safety Checklist” discharge activity. Once the cargo insurance document and the inspection companies available then user can proceed the “Notice of Readiness” discharge activity onwards.
For calculating the Jetty charges it consider the start time from the All Fast discharge activity onwards and it consider the end time after completion of the Cast Off discharge activity. The time taken between the start and end is called the actual laytime. If the laytime which is accepted while contract accept is greater than or equal to the actual laytime then there is no demurrage charges for the jetty. If the contract accepted laytime is lessthan the actual laytime taken then the demurrage jetty charges need to be paid.
Who Can View the Discharge Activities?
1. MRS Admin
2. Terminal Admin
3. Terminal Manager
4. Product Owner
5. Product Owner – Operations
6. Shipping Agency Owner
7. Shipping Agent
8. Loading Master
10.2 Final Invoices Generation
Based on the actual laytime final jetty invoice and if the actual laytime is greater than the contact accepted laytime then the demurrage jetty invoice will be generated. The quantity which is confirming in the Outturn discharge activity that quantity will be considered to generated the throughput final invoice.
Who Can Perform?
1. MRS Admin
2. Terminal Admin
3. Terminal Manager
10.3 Letter of Protest(LOP)
If the actual laytime is greater than the accepted contract laytime and the delay is happen due to the terminal team then product owner can raise the letter of protest(LOP) to reduce the laytime. After raising the LOP MRS Admin will review and approve/reject the raised LOP. If the LOP is against terminal then that duration will be reduced from the actual laytime(duration b/w all fast and cast off).
Who Can Perform?
1. MRS Admin
2. Terminal Admin
3. Terminal Manager
4. Product Owner
5. Product Owner – Operations
Based on the LOP, Laytime and Outturn quantity the final invoices for the throughput request will be generated.
Once the cast off discharge activity is completed then the throughput request will be considered as completed. And the outturn quantity in liters will be credited into the product owner terminal available stock account and the same quantity will be locked.
Once the final invoices and if any demurrage invoices marked as paid then the outturn quantity will be unlocked from the product owner terminal available stock account.
11.0 Extra Storage Days Invoice
After completion of the throughput request, by default the validity of the storage days is 28 days. After completion of the 28 days if the product owner is not loaded the product from the storage tanks then the admin can generate the invoice for the Extra Storage Days. The option to generate extra storage days invoice is available under the throughput transaction detail page invoices tab. By clicking on the “Generate Extra Storage Days Invoice” button it opens the popup to generate the extra storage days invoice.
Who Can Perform?
1. MRS Admin
2. Terminal Admin
3. Terminal Manager
The generated invoices will be displayed under the throughput transaction detail page invoices tab and the product owner invoices module.
12.0 Weighted Average Update
When the throughput is completed then the weighted average of the product at the terminal will be updated based on the rate field which is provided in the outturn activity.
13.0 Cancel and Restore Throughput
User can cancel the throughput request at any stage before starting the discharge. After cancelling the throughput request if user wants to restore then user can restore to the previous step. Restore is possible in case of declining the throughput request, rejecting the contract and cancellation of throughput request.
Who Can Perform?
1. MRS Admin
2. Terminal Admin
3. Terminal Manager
14.0 Arrival Draft Update
User can update the arrival draft of the throughput request at any stage of the throughput request. There is an option called “Arrival Draft”, by clicking on the button it opens a popup to update the arrival draft. Arrival draft is a value in meters, this is useful to know the vessel distance from the jetty
Who Can Perform?
1. MRS Admin
2. Terminal Admin
3. Terminal Manager
15.0 Vessel Master Nomination
For any throughput transaction, product owner needs to nominate the vessel master.
Who Can Perform?
1. MRS Admin
2. Terminal Admin
3. Terminal Manager
4. Product Owner
5. Product Owner – Operations
6. Shipping Agency Owner
7. Shipping Agent
16.0 Change Status
Users can update the current status of the throughput transaction and can update any instructions to the terminal team when the vessel is in in-transit. If any warning message need to add then users can add the warning and also if any informative alert is required to add then they can add the alerts from this option.
Who Can Perform?
1. MRS Admin
2. Terminal Admin
3. Terminal Manager
4. Shipping Agency Owner
5. Shipping Agent
After adding the warning or informative alert then user must be remove the warning or informative alert from the change status option. Otherwise the added warning or informative note displays continuously.
17.0 Resend Summary of Throughput
Users can send the summary again for the completed throughput transactions. In throughput transactions listing there is an option called “Resend Summary”. By clicking on the button it sends Throughput Request Summary email to the respective users.
Who Can Perform?
1. MRS Admin
